Module set · Investment oversight

Oversee the capital you delegate.

For family offices, wealth oversight firms, funds and institutional allocators that place capital with external managers. Six modules, each preparing one oversight decision from your own statements, reports and mandates.

Schedule a conversation See the six modules

All six are at Concept: designed and open to a first customer.

The starting point

The data is in your tools. The oversight happens between them.

Positions sit with custodians and in the portfolio system. Fee terms sit in side letters. Manager reports arrive as documents. Mandates, and the reasoning behind them, sit with a few senior people.

Each oversight decision means bringing these together by hand, usually in the days before a committee meeting. The work is repeated every cycle, and what was learned last time is rarely written down.

Reformance leaves your portfolio system, your custodian feeds and your market data where they are. It connects them in a data hub, records what your institution knows in a governed knowledge base, and adds modules that prepare each decision for the person who makes it.

The set

Six decisions, prepared.

Each module is named by the decision it improves. Every card states what the system supplies, what stays with your people and the data the module needs.

OperationsConcept

Fee verification

Accept or dispute a manager's fee and carry statement?

Decision owner: Head of investment operations
Cadence: Every statement

The system supplies

Recalculates fees from the contract terms.
Shows the difference line by line.

Judgment stays human

Whether the gap is worth raising.
The conversation with the manager.

Data it needs

Positions
Fee terms
Statements

Feeds Manager monitoring

External managersConcept

Manager monitoring

Retain, watch-list or redeem an external manager?

Decision owner: Head of external managers
Cadence: Monthly, and on event

The system supplies

Reads every manager report and letter.
Flags mandate exceptions with evidence.

Judgment stays human

Whether an exception is noise or a pattern.
The retain or redeem call.

Data it needs

Positions
Manager reports
Benchmarks

Feeds Committee pack

RiskConcept

Exposure review

Rebalance or hold when exposure drifts from the mandate?

Decision owner: Head of risk
Cadence: Monthly

The system supplies

Look-through exposure across entities.
Drift measured against mandate limits.

Judgment stays human

Whether the drift is intended.
The rebalancing instruction.

Data it needs

Positions
Benchmarks
Mandates

Feeds Committee pack

Private marketsConcept

Commitment pacing

How much to commit this year, and to which vintages?

Decision owner: Head of private markets
Cadence: Quarterly

The system supplies

Cash-flow forecast across all funds.
Pacing scenarios against the liquidity budget.

Judgment stays human

Risk appetite and target allocation.
The commitment plan.

Data it needs

Commitments
Capital calls
Distributions

Feeds Liquidity planning

TreasuryConcept

Liquidity planning

Fund upcoming capital calls from cash, distributions or redemptions?

Decision owner: Treasurer
Cadence: Weekly

The system supplies

Forward calendar of calls and distributions.
Funding options with their cost.

Judgment stays human

How much buffer to hold.
Which source to draw on.

Data it needs

Cash balances
Capital calls
Distributions

Feeds Committee pack

GovernanceConcept

Committee pack

What reaches the investment committee, and with what evidence?

Decision owner: CIO office
Cadence: Every committee meeting

The system supplies

Drafts the pack from live portfolio data.
Traces every figure to its source.

Judgment stays human

The agenda and what is escalated.
The recommendation.

Data it needs

Positions
Manager reports
Mandates

Fed by Manager monitoring

Modules prepare decisions. They give no investment advice, and each decision stays with its named owner.

Not listed?

A decision that is not listed can be commissioned as a new module, and it joins the catalogue.

Schedule a conversation

ConceptDesigned and open to a first customer.
LiveIn production in one business.
ProvenIn production in more than one.

Linked decisions

Improve one decision and the next one moves.

A decision that is made sooner, or on better evidence, changes the inputs of the decisions that follow it. Each card names the decision it feeds, so you can see where to start and what a first module opens.

Fee verification feeds Manager monitoring, which feeds Committee pack
Commitment pacing feeds Liquidity planning, which feeds Committee pack
Exposure review feeds Committee pack

One module in depth

Behind the card: manager monitoring.

The card is a summary. Before work starts, each module is specified at this level and agreed with the person who owns the decision.

External managers

Manager monitoring

Concept

The decision this module improves

Retain, watch-list or redeem an external manager?

Decision owner: Head of external managers
Cadence: Monthly, and on event
Triggers: New report, mandate breach, key-person change
Accountable forum: Investment committee

The system supplies

Reads every manager report, letter and statement as it arrives
Tracks performance, style drift and fee terms against the mandate
Raises exceptions with the source evidence attached
Keeps the full history of every manager review

Judgment stays human

Whether an exception is noise or a pattern
How much weight the relationship and its context carry
The retain, watch-list or redeem call
What is escalated to the committee

Linked decisions

What moves when this decision gets faster

Feeds this

Fee verification

Accept or dispute a fee statement

This module

Manager monitoring

Retain, watch-list or redeem

Fed by this

Committee pack

What reaches the committee

Fed by this

Commitment pacing

How much to commit, and where

Reviews that arrived with the monthly pack now arrive as they happen. The committee calendar and the pacing plan need room to act on them between meetings.

What changes for the team

Analysts
From assembling reports and chasing documents
To reviewing the exceptions the system raises
Portfolio managers
From waiting for the monthly pack
To deciding on live evidence
Investment committee
From reading summaries after the fact
To seeing exceptions with their evidence

Data it needs

Positions and valuations
Custodian and portfolio system
Manager reports and letters
Document store and email
Benchmarks
Market data provider

Knowledge it relies on

Mandates, fee terms and review rules

Your knowledge base. Every change is approved by a named person.

How we will know it works

Measures are agreed before work starts and tracked once the module is live.

Time from report received to review complete
Share of reviews with full source evidence
Exceptions raised before the committee date

Example specification for a Concept module. Triggers, roles and measures are agreed with each customer.

The data hub

Each data domain opens modules.

The hub grows one domain at a time, and each domain is paired with the modules that use it. A first module needs its own domains and nothing more.

Data domain	Usually comes from	Modules that use it
Positions and valuations	Custodian and portfolio system	Fee verification, Manager monitoring, Exposure review, Committee pack
Manager reports and letters	Document store and email	Manager monitoring, Committee pack
Fee terms and statements	Side letters and manager statements	Fee verification
Commitments, capital calls and distributions	Fund administrator notices and the commitment schedule	Commitment pacing, Liquidity planning
Cash balances	Banks and custodians	Liquidity planning
Benchmarks	Market data provider	Manager monitoring, Exposure review
Mandates	Investment policy and mandate documents	Exposure review, Committee pack

Which decision would you improve first?

Schedule a 30-minute conversation. Bring one decision your team makes on incomplete or late information. We will walk through what the module for it would need: the data, the knowledge, and what stays with your people.

Schedule a conversation hello@reformance.ai